Event Creators & Organizers
Drive Event Success Through WhatsApp
From registration to networking to community — meet your attendees where they already are.
For: Conferences • Workshops • Meetups • Webinars • Bootcamps • Activities • Entertainment
Why Event Creators Choose WhatsApp + ExplaraX
Event success isn't just about the day itself. It's the entire journey.
ExplaraX orchestrates this entire flow — from first touchpoint to lasting community.
How Event Creators use ExplaraX
Flexible Registration Options
Web + WhatsApp Hybrid:
- Professional event page for discovery and SEO
- Traditional web registration for those who prefer it
- WhatsApp-first registration flows (coming soon)
- QR codes for instant WhatsApp registration at venues
Smart Registration Flows:
- Multi-tier ticketing (Early Bird, VIP, General)
- Group discounts and referral codes
- Payment collection (cards, UPI, wallets)
- Automatic capacity management
✅ One system. Multiple entry points. Maximum reach.
Pre-Event Engagement That Works
From registration to event day all through WhatsApp
- Instant: WhatsApp confirmation with ticket/QR code
- 7 days before: Event details, agenda, speaker info
- 3 days before: Logistics reminder, parking info, what to bring
- 1 day before: "See you tomorrow!" with final instructions
- 2 hours before: Last-minute reminder with venue map
✅ Automated sequence. Personal feel. 95% show-up rate.
Event-Day Excellence
Transform your event experience:
- WhatsApp-based check-in (scan QR, get badge)
- Live session updates and room changes
- Networking groups by interest/industry
- Speaker Q&A collection via WhatsApp
- Real-time polls and feedback
✅ Your event experience becomes top-notch!
Smart Networking Features
During the Event:
- Auto-create WhatsApp groups by:
- Interest areas
- Industry verticals
- Geographic location
- Session attendance
- Share attendee directories (with consent)
✅ Networking continues naturally after your event ends.
Engagement & Attendees to Community
This is where ExplaraX shines:
Post-Event Flow:
- Thank you message + feedback form on WhatsApp
- Enable Automated way to add attendees to a community WhatsApp group
- Setup invitation for attendees to join ongoing community
- Automation to create contact lists for the event for future email campaigns
✅ 40% of attendees join your community vs 5% with email.
What Event Creators Achieve with ExplaraX
Before ExplaraX:
❌ 50-60% show rate for free events
❌ 10+ hours weekly on logistics and manual reminders
❌ Starting from zero for each event
❌ One-time transactions, not lasting relationships
With ExplaraX:
✅ 85-95% show rates — WhatsApp reminders that actually get seen
✅ 2 hours on logistics — automation handles confirmations, reminders, follow-ups
✅ 60% repeat attendance — attendees become community members
✅ Compound growth — each event builds on the last
Trusted by Event Creators and Organizations Worldwide
IGDC
“Handling high-volume registrations felt predictable and well-controlled throughout the event lifecycle.”
NASSCOM
“The platform enabled structured event registrations and seamless participant handling for our industry initiatives.”
LBS Alumni
“Alumni events were easier to organize, with registrations and communication staying well coordinated.”
Data Science Foundation
“The platform helped us keep technical event registration and participant flows running smoothly.”
Eruditus
“As programs scaled, the platform provided a stable way to manage registrations and learner journeys.”
Notion Press
“The platform helped us maintain consistency across registrations and attendee communication.”
IIM Calcutta Alumni
“Using the platform made the participant experience for alumni events straightforward and hassle-free.”
Wild Warrior Race
“Handling high-volume race registrations was effortless using the platform. It performed reliably even at scale.”
*ExplaraX is the evolution of Explara. Testimonials reflect experiences across the Explara product suite.
Built for Every Event Type
Perfect For
1
Recurring Events
- Weekly meetups
- Monthly workshops
- Quarterly conferences
- Annual summits
2
Event Formats
- In-person gatherings
- Virtual webinars
- Hybrid experiences
- Multi-city roadshows
3
Industries
- Tech & startup events
- Professional conferences
- Educational workshops
- Wellness retreats
- Entertainment shows
- Community events
- Coaching Programs
Scales From
Common Questions
What about attendees who don’t use WhatsApp?
You can still run your event as usual. WhatsApp primarily serves as a communication layer for updates, reminders, and engagement, but it's not a hard requirement for attendance.
How do I manage large events?
Large events are handled through structured communication, including broadcast messages, multiple discussion groups, and clear segmentation. We'll help you design the ideal setup for your event size.
Is this only for India?
No. The Platform operates globally wherever WhatsApp is popular, including India, Brazil, Europe, Southeast Asia, Africa, and increasingly in the US.
Can I use WhatsApp only for event communication?
Yes. You can leverage WhatsApp via the Platform solely for confirmations, reminders, essential updates, and post-event follow-ups, keeping communication streamlined.
Will this feel intrusive to attendees?
No. Messages are purposefully designed to be timely and relevant. Clear expectations and opt-in options ensure that communication is always helpful, never disruptive.
Do I need a WhatsApp Business Account?
Yes. A WhatsApp Business number is required to enable all WhatsApp-related workflows and automation features, ensuring seamless integration and functionality.
Pricing That Scales with Your Event
Free Tier
Perfect for getting started. Manage 1 event for up to 100 attendees. Free for free events.
Growth
Expand your reach with 4 events per month for up to 1,000 attendees for just ₹999 or $9 per month.
Pro
Host 10 events per month for up to 4,000 attendees for just ₹2999 or $29 per month.
Scale
Host large-scale events 30 events per month for up to 15,000 attendees for just ₹9999 or $99 per month.
Need more? Buy credits for more usage. Unlike traditional platforms, ExplaraX ensures you pay no per-ticket fees, maximizing your event's profitability and keeping costs transparent.
Start Your First WhatsApp-Powered Event
Three Ways to Begin
Quick Start (Recommended)
Set up your next event in 15 minutes in Do-It-Yourself mode and experience the power of WhatsApp integration instantly.
See It In Action
Watch a concise 5-minute demo to understand the full event flow, from registration to post-event engagement.
Demo Coming soon
Get Expert Help
Connect with our team to discuss your specific event needs and discover how ExplaraX can be tailored for you.
Your next event can run better!
Host & Run through WhatsApp — with 2× higher registration, attendance and zero app downloads.
"Your attendees are already on WhatsApp. Your events should be too."
